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Posted: August 27, 2021

Compensation and Benefits Specialist

Upstream USA
Phone: 201-389-6700

Organization: Upstream USA
Position: Compensation and Benefits Specialist
Location: In proximity to any Upstream office; or remotely based
Status: Full-time; Exempt
Reports to: Chief Human Resources Officer

Organization Summary

Upstream USA is a fast-growing, national nonprofit working to expand opportunity by reducing unplanned pregnancy across the U.S. Upstream partners with states to provide training and technical assistance to health centers, increasing equitable access to the full range of contraceptive options. Our transformative approach empowers patients to decide when and if they want to become pregnant, a critical step towards improving outcomes for parents and children.

Upstream is growing rapidly and is on track to achieve nationwide impact. After launching our first statewide initiative in Delaware in 2014, we have since launched projects in Washington state, Massachusetts, North Carolina and Rhode Island. By 2023, Upstream will have partnered with health centers that serve over one million women of reproductive age annually across these states.

Upstream is funded primarily through philanthropic individuals and foundations and does not accept funding from pharmaceutical companies. Upstream’s budget has grown from $1.7 million just four years ago to approximately $51 million in 2021. Upstream’s work has also garnered attention from a variety of leading publications including The New York Times , Washington Post, The Atlantic, CNN, Vox, Forbes, and Marie Claire.

Position Summary

In this inaugural role, our Compensation and Benefits Specialist will be joining the Upstream People Team and will be responsible for the administration of Upstream USA’s payroll, time & attendance and benefits systems. They will play a key role in overseeing, managing and administering our employees' rewards, perks and benefits.

This position directly reports into the CHRO and will work closely with our finance and accounting team. The Compensation and Benefits Specialist will have an opportunity to optimize the current HRIS platform, administer our compensation/equity framework and be part of the administration for efficiencies in our benefits plans.

They will take a lead role in providing training to our people managers, benefits onboarding, as well as special project management support to the people and finance teams.

Minimum Qualifications:

Duties and Responsibilities to include:

  • Lead and execute full cycle bi-weekly payroll functions for the organization; which includes timesheet management, payroll processing, reporting and system maintenance.

  • Ensure confidential data integrity and resolve employee issues related to earnings, taxes, and deductions.

  • In collaboration with the Chief Human Resources Officer, Director of Finance and Accounting and Manager of People Operations; evaluate, administer and review the full array of employee benefit programs as they relate to payroll; inclusive of health, life, disability, 401K, flexible spending and compensation plans to ensure programs are current and in compliance with legal requirements

  • Process benefit elections weekly for new hires to capture changes and new enrollments

  • Review benefit invoices for payment approval each month

  • Provide technical expertise and proactive guidance to monitor and maintain competitive positioning, and to advance and scale the organization's benefits programs to keep pace with rapid growth.

  • Conduct periodic audits, prepare and present reports

  • Is the primary point of contact and partners in executing the annual benefits open enrollment process, annual review and bidding process for plans, and benefits planning.

  • Manage year-end calendar process including: verifying process schedule with payroll vendor, verifying master file information with employees, calculating and processing bonus payrolls, and verifying and distributing W-2's.

  • Handling year-end benefit plan rollovers; ACA year-end maintenance, holiday schedules for payroll, verifying PTO accruals. Capturing year-end 3rd party earnings (STD or LTD) for employees on leave

  • Fulfill all governmental regulatory mandates and ensure filings are performed as required; including ERISA.

  • Provide compensation and benefits consultation to Upstream’s People team and management.

  • Monitor and implement changes to ensure compliance with state and federal regulations.

  • Stay up to date on policies and regulations that impact payroll and benefit administration, and makes suggestions to the Chief Human Resources Officer

  • Conduct benefits presentations for newly eligible employees. Participate in new employee orientation.

  • Working knowledge of applicable payroll, benefit and FMLA laws and regulations to ensure ongoing compliance.

  • In depth knowledge of federal and state employment law as it relates to payroll required.

  • Assist in the preparation of schedules and supporting documentation for the annual 401(k) plan audit.

  • Support Paycom/HRIS database maintenance.

  • Required Education, Experience, Knowledge, Skills and Ability

  • Solid knowledge of employee benefits and payroll systems

  • 3 - 5 + years of full cycle payroll experience (Experience with Paycom is a plus)

  • Excellent written and verbal communication skills

  • Capable of working with minimal direct supervision and exercise initiative.

  • Problem solving capabilities

  • Ability to multi-task and coordinate several tasks at one time

  • Proficiency in Google Suite (i.e. advanced proficiency in GoogleSheets/Excel) and Microsoft Suite, including PowerPoint and Word

  • Strong interpersonal skills and the ability to collaborate effectively. Provides a customer-service oriented approach and develops positive, productive relationships with colleagues

  • Must be able to perform job duties exercising excellent judgment and professionalism

  • Demonstrated ability to quickly learn and apply software applications and systems

  • Able to attend work related in-person meetings and functions as needed (Upstream employees are required to be fully vaccinated to attend in-person work-related activities. Reasonable Accommodations will be made for individuals with a sincerely held religious belief or disability who are not vaccinated)

  • Attributes

  • Strong Analytical orientation

  • Self-starter with an enthusiastic approach to responsibilities and professional growth

  • Strong work ethic and a team oriented approach

  • Sense of humor and affability

  • Valued and Non-Essential Education, Experience, Knowledge, Skills and Ability

  • Interest in and commitment to Upstream’s mission to expand opportunity by increasing access to contraception and reducing unplanned pregnancy

  • Bachelor’s Degree in Human Resources, Accounting/Finance OR an equivalent combination of related education and work experience.

  • How to Apply

    Please send resume and cover letter to Laura Hunko at:

    Upstream Benefits

    Upstream USA offers a comprehensive benefit package including medical, dental, vision, life insurance, long and short term disability, 401K with a match, generous vacation, personal, sick and holiday time off, parental leave, professional development and a fitness and cell phone allowance for all full time employees and part time employees who work a minimum of 24 hours per week.

    Upstream Careers

    At Upstream, we embrace diversity. We nurture it and we thrive on it because it benefits our organization, our partners, and our community. Our goal is to attract, develop and retain exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential. Upstream is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, genetic information, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you have a disability or special need that requires accommodation, please let us know. Learn more about working at Upstream, our values, and our commitment to Equity, Diversity and Inclusion. Upstream USA is an E-Verify employer.

    Upstream Headquarters:

    426 17th St, Suite #200, Oakland, CA 94612 and 2 Oliver Street, Suite 402, Boston, MA 02109

    No phone calls please.

    Be advised that we do not ever conduct hiring interviews via text or email. Please protect yourself by learning more about our hiring practices and common red flags to look out for.

    Laura Hunko
    Director of Talent Acquisition
    Upstream USA

    Phone: 201-389-6700